What is a pay stub

The pay stub must detail all hours worked, and the rate of
pay earned for each hour. Some workers, including those covered by union
contracts, must be paid a specific rate of pay for overtime or double-time
hours. A paycheque is a payment of wages, and a pay stub is a record of wage payments. They are What is a pay stub both distributed by employers to their employees after a predetermined pay period. Check with your state to see if there are any other employer-paid taxes you must pay and include on employee pay stubs. Payroll taxes and other deductions (we’ll get to those later) reduce the employee’s earnings.

What is a pay stub

After subtracting taxes and deductions, you have the employee’s take-home pay. Contributions will vary depending on the benefit opportunities offered by the employer. For instance, an employee might request that a small percentage of their paycheck be put toward an employee stock purchase plan (ESPP). They might make contributions to a pension or have a small sum taken out of each paycheck as a nonprofit donation. Pay stubs can be provided in both electronic and paper formats depending on the employer’s preference and the applicable laws and regulations. This allows you to accurately and confidently plan your monthly and yearly budgets.


This is a simple pay stub that has all the elements required in the pay period. Pay stubs are essential because they provide transparency between employers and employees and help prevent pay-related conflicts. You can avoid problems with issuing your own pay stubs by using FormPros software. Even if you are self-employed, many banks and
institutions will still require pay stubs.

If you’d like to calculate adjusted gross income (AGI) from an employee’s pay stub, subtract the total amount of deductions from their gross wages. When a business is new, small, or has very limited resources, it may have no choice but to handle pay stubs and other payroll responsibilities the hard way—manually. Doing payroll this way can mean relying on a jumble of spreadsheets, paper documents, separate websites, and so forth, every pay period. It’s possible to do that way if you only have a few employees, but it’s complicated and time-consuming.

Guide to employee pay stubs with Hector Garcia QuickBooks Payroll

Paying a globally distributed team can be challenging; there are so many different local requirements and regulations to consider – including pay stubs. If you don’t comply, you could get into legal trouble and lose employee trust. Another critical use case for paycheck stubs is proof of income for loans.

Doing your own calculations—or verifying the accuracy of those performed by the IRS—can save you (or your employer) from making a costly mistake. If you are a government employee receiving payment from the state, you can often request copies of pay stubs directly from the state government website. In New York, for example, you just need to input some personal information, as well as the pay period you are asking for. They may also show other employee information such as the amount of vacation time owed or used. Pay stubs are also known as payslips, paycheck stubs, or pay advice.

What is a pay stub

If you use payroll software, you should be able to access your employees’ pay stubs online through the payroll system. For example, there’s no federal law mandating the use of pay stubs in the US, but certain states require them. If you don’t comply with local laws and regulations, you may incur fines or legal action. Employees who receive printed paychecks generally find their pay statement attached to the check. Employers and employees use pay statements to verify that compensation is accurate.

Calculating Net Pay

If you check your pay stub regularly, you’ll be able to notice and rectify any payment inaccuracies, tax withholding issues, and more. More detailed definitions can be found in accounting textbooks or from an accounting professional. An employee’s net pay is also called their “take-home pay” because that’s the amount of money they actually receive in each paycheck. For an hourly worker, simply multiply their hourly pay rate by the number of hours worked during the pay period.

On the other hand, a pay stub is a slip of paper that has all the details about the money you earned, how your wages are calculated, and any tax deductions. A pay stub will accompany your paycheque or be provided on its own should you have direct deposit set up. It may be in paper format or electronic and accessible online, depending on your employer. You can give your employees an electronic (e-paystub) or paper pay stub. If you use payroll software, you may be able to give employees access to their pay stubs online through a portal.

Hours worked, pay rate

This is the total amount of income and deductions since the start of the year, including the current pay period. Every pay stub will show the current total for the pay period itself as well as your year-to-date totals. Organizations can make use of a pay stub generator to maintain accurate records of their payroll expenses and also ensure that employees are paid accurately. Some companies generate their paystubs internally and some decide to outsource such payroll tasks to a third party such as an accountancy firm or specialist payroll firm. The main benefit of outsourcing payroll to a third party, apart from convenience, is to ensure legal compliance.

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Some pay stubs may be a little more detailed than others, but the general information provided will be the same. Of course, there is more to payday than just collecting your earnings, as any pay stub will indicate. Make sure you understand and read your pay stub so you know exactly how much money you made, what you are paying in taxes, and how much of your wages you actually get to take home. In this QuickBooks Payroll tutorial, @Hector Garcia CPA guides you through all you need to know about employee pay stubs. Learn what information your employees expect to see on their pay stubs and why…

You’ll want to review your state’s laws to make sure your business is compliant with issuing pay stubs. Pay stubs can satisfy the record-keeping requirements of the FLSA and keep employees well informed about their pay. Most payroll software can generate pay stubs for employees, making it easy for you to incorporate into your company. Pay stubs keep employees informed about their wages for each pay period, as well as deductions for employment taxes and contributions to benefit plans. Payslips also mean that employees are more likely to notice any issues with their pay and bring them to your HR team quickly. Resolving payroll issues early is important to establish trust among your employees and avoid compensation lawsuits and penalties.

What is a pay stub

It’s worth noting, in some jurisdictions, employers are required to keep their employees’ pay stubs on record for a certain period. If you’re an employee, you can usually access pay stubs via email or through your company’s payroll portal if they have one. Once you select a pay stub tool, simply enter all the relevant information, and the software will create a paycheck stub for you. You can then print off or email these pay stubs to your employees. However, some employers still use physical paychecks, in which case, paper pay stubs are typically attached via perforation.

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And, the pay stub shows the amount the employee actually receives (i.e., net pay). A paycheck is an actual payment that an employee receives from their employer, typically in the form of a physical check or direct deposit to their bank account. A pay stub, on the other hand, is a document that outlines the details of the employee’s earnings and deductions for a specific pay period. The pay stub may accompany the paycheck or be provided separately, depending on the employer’s policies. A pay stub, also known as a pay slip or paycheck stub, is essentially proof of a paycheck.

Typically, this information would be gathered before an employee starts or on their first day. Pay stubs give your employees key insights into their gross pay—and what deductions are being taken out of their checks each pay period. Data from state-level studies show that between 10% to 20% of employers misclassify workers as independent contractors.

This means that we are responsible for payroll and taxes for those employees, and therefore you will always be compliant with varying international laws and regulations. Therefore, in order to be compliant with tax laws, independent contractors should invoice the firm which will demonstrate a record of payment. Withholding refers to the money that your employer is required to take out of your paycheck on your behalf. This includes federal and state income tax payments, Social Security, Unemployment Insurance, and Worker’s Comp. But manually tracking all the information you need to include on pay stubs is a time-consuming hassle.